What does this bid scorecard evaluate?

The scorecard evaluates 4 compliance pillars: (1) Chemical Log & SDS documentation, (2) Photo & GPS proof of work performed, (3) Runoff & BMP stormwater controls, and (4) Insurance & OSHA compliance. 12 questions total, scored yes/partial/no.

What is a 'Defensible' vendor selection?

A score of 80 or above means your vendor meets all 4 compliance pillars and your selection can be justified in writing to a board, insurance carrier, or auditor. Below 80, you have documented gaps that create liability exposure.

Why should property managers score their pressure washing vendors?

Undocumented pressure washing work creates liability exposure for property managers: EPA stormwater fines (up to $25,000/day), slip-and-fall liability from inadequate surface treatment, and board accountability when a vendor's work cannot be verified.

What is a Post-Activity Report (PAR)?

A SurfaceOps PAR is a certified service record that includes geo-stamped before/after photos, a signed chemical log, BMP documentation, and a public verification QR code — generated per job. It's the documentation standard this scorecard checks for.

Do I need an account to use this tool?

No account required. The live scoring is free. Enter your email to receive the branded PDF — no payment, no subscription.

Can I use this scorecard for HOA board vendor reviews?

Yes. The PDF is designed specifically for board portfolios and vendor selection documentation. The 4-pillar format mirrors the due diligence standards insurance carriers and HOA governance frameworks expect.

What does 'named additional insured' mean for pressure washing?

Being named as additional insured on a contractor's GL policy means a third-party claim arising from work at your property can be directed to the contractor's policy, not yours. Without this endorsement, property managers may be exposed to claims from contractor work.

Commercial Pressure Washing Bid Scorecard

Q: What is included in the scorecard PDF?

The 2-page PDF includes: vendor name, overall score, per-pillar compliance breakdown, specific gaps flagged with one-line remediation language, a 'What good looks like' panel, and a footer CTA linking to PAR certification for ongoing proof.

Vendor name (optional)

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Chemical Log & SDS

Documentation of chemical products, concentrations, and safety data

Does the vendor document SH%, surfactant brand, and gallons used per job?

Ask for a sample chemical log entry or job report.

Can they provide SDS (Safety Data Sheets) for all chemicals used on your property on request?

OSHA HazCom 2012 requires this for covered facilities.

Is per-job chemical usage tracked in a retrievable record (not just verbal)?

Digital records (app) or paper log acceptable — must be retrievable 90+ days.

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Photo & GPS Proof

Geo-stamped documentation of work performed at your property

Does the vendor provide geo-stamped before/after photos for every job?

GPS coordinates + timestamp embedded in EXIF or service report.

Are crew clock-in/clock-out times recorded with a timestamp tied to the property address?

Critical for verifying service was performed when claimed.

Do you have access to a per-property photo and service archive (not just what they email you)?

You should be able to pull up any past job independently.

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Runoff & BMP Controls

Stormwater management and NPDES compliance documentation

Does the vendor have a written runoff capture plan on file for your property type?

Required for NPDES-covered properties. Ask for the BMP written plan.

Is the crew aware of NPDES permit requirements for pressure washing runoff in your jurisdiction?

Ask directly: "What NPDES requirements apply to your work at our site?"

Do they use vacuum recovery for roof wash or parking garage jobs on your portfolio?

Uncontained runoff from rooftop SH or garage cleaning is a documented EPA violation trigger.

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Insurance & Compliance

GL coverage, workers' comp, and crew safety training documentation

Is current GL and workers' comp insurance verified and on file (not just a COI from last year)?

Verify current policy term — expired COIs are a liability trap.

Are you listed as an additional insured on their GL policy?

Without this, a third-party claim at your property may come back to you.

Can the vendor provide OSHA training documentation for their crew (toolbox talks, safety records)?

Crew without documented safety training creates owner-liability exposure.

Get the branded scorecard PDF for your board/portfolio file.

2-page PDF: vendor name, per-pillar breakdown, gaps flagged with one-line remediation language, and a "What good looks like" panel. Suitable for board meetings and contract file documentation.

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